Administration Assistant

Description:

Our client is looking for a Administration Assistant to work at a location in Havant

Key Responsibilities for the position include:
•	Assist the Buyer in a range of bought in goods and services, including but not limited to engineering items, hydraulics, electrical and other ancillary parts to ensure the smooth running of the business, procuring them at the optimum price level given quality and time considerations.
•	Assist in providing commercial admin support to GMSL Portsmouth. To cover work from the bid stage through to implementation, ensuring on time and under budget deliverables.
•	To facilitate the invoicing process including the coding of invoices to the correct overhead cost codes.
•	Develop successful working relationships with internal and external customers from various functional areas, work with internal customers to maintain best procurement practise 
•	Assist in the monitoring, management and generation of reports of the business KPI’s to enable the management team to complete month end reports.
•	Ensuring GMSL Contractual terms and conditions that are current, relevant and applied to all Purchase Orders.
•	Ensure all work is properly organised and communicated within the department and across the business, involving key stakeholders as appropriate.
•	To Support all contract reviews, order intake facilitation and assist in the development of appropriate project plans to ensure the successful delivery of customer orders.
•	Assist in the generation of supplier performance reviews to enable on site and at supplier visits to be completed.


Key Skills & Experience required for the position include:
•	Basic understanding of the procurement/planning process within an engineering or manufacturing environment at apprenticeship level.
•	Excellent negotiation and interpersonal skills and the ability to work on own initiative when required.
•	Ability to influence at all levels within the site organisation.  
•	Good working knowledge of all ‘Microsoft’ applications: particularly Word, Excel and Outlook.
•	Should be a good team player that is flexible and can function well under pressure.
•	Gain an excellent understanding of Sage computer software or similar MRP based systems.
•	Ability to deliver personal KPI targets.
•	Gain an understanding of MRP planning & Inventory value/control.